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Cloud-based HRIS Systems Explained

Cloud-based HRIS Systems Explained

We all know that human resources are one of the essential parts of a business. HR staff have many hats to wear, which translates into jobs to attend to. Depending on your company’s size, they could be dealing with large amounts of data, processing payslips, managing holiday or leave entitlements, calculating taxes, monitoring attendance, and much more.

Whether you have a small or large company, all HR roles can be time-consuming and tedious. That does not account for if your company uses a paper trail for their duties or uses multiple apps to assist day to day errands.

To increase efficiency within your HR department, there’s no need to use multiple apps, software or even a paper trail. All you need is a cloud-based HRIS system, which will pretty much free up a lot of time on your hands.

What is an HRIS system?

HRIS stands for Human Resources Information System and allows you to perform many HR duties in one software. Across many HRIS software around the world, they typically focus on time, attendance, holidays, company administration, medical billing, scheduling and much more.

All of your duties are pooled into one interface, which allows for a great organization, time management and efficiency. HRIS systems, which are cloud-based, are the best ones out there.

What is the Cloud?

In tech, the cloud is not a white fuffy candy floss looking structure. It is actually more effective and appealing than that. The cloud is a network of servers, which stores all of your data. This type of software is used by large companies such as Google, Apple, Netflix and more to protect data. It’s incredibly hard to hack into, and the data you hold is encrypted. No one owns the cloud and isn’t managed by one person/company; it’s operated by many different applications. Similarly

Cloud-based HRIS Systems Explained

Human Resources use highly sensitive human data, and it must be protected. If your company was broken into, paper trails could be stolen, or hackers could access your desktop software. Using an HRIS system with the cloud ensures the ultimate protection of you and your employee’s data. Most of the time, even the company providing the software cannot access your data unless you shared your login details.

Further Benefits of Cloud-based HRIS Systems

Less Memory Required

These are software which only needs an internet browser to run. Nothing needs to be installed into your hard drive, as it’s all stored online. Meaning it does not impact your space.


Because it’s not installed onto your hard-drive and little hands-on is needed, most online software functions as a service, charging a monthly or yearly subscription fee. There are no maintenance costs as it’s all carried out by the software provider. That way, you can pay in installments instead of having to fund a lot of money to buy outright; if you’re a startup, you may not have to hand. If you don’t like the service or change your mind, you cancel and stop subscribing anytime, saving you money.

Higher Quality Customer Service

As you are paying a monthly subscription fee, the company will do everything to keep you as a client. They want to maintain your business, instead of just paying a one time fee and neglecting your interests.

Easy Access to Information

As you only need a secure internet connection, you can access the software from anywhere in the world you like and outside of your office hours. You don’t have to go through old files or log into your computer to retrieve HR information. Same with employees, they can access their salary sheet at any time for banking purposes.

Time Efficient

As long as you have your internet connection, you can access it online, even when on the go. You are saving you vast amounts of time from waiting to launch. Often in businesses, if you run into a problem with the software, you have to seek help from a tech-savvy or more adept person.

Where you would have to pull them away for some time from undergoing their job role, using online software, you can reach out straight away to the provider, solving your problems very quickly. Likewise, you don’t need to worry about installing software updates; it’s all done within the browser, saving you from technical troubles.

Automatic Data Backups

A lot of the time, online software carries out data backups every other day or weekly. Depending on your software provider, if you use this, you must check.

Easy Collaboration

Using a cloud-based service, you can give clients, employees, or anyone else credentials, and you can share documents via the cloud. Which in result, can increase your team’s morale, as they don’t need to submit requests to HR verbally.

If you’re not using a cloud-based HRIS system, consider and look up which ones to use. It will help your business.